Submitted Invoices: Charge Owner & Refund Contractor

We've added a new feature on Submitted Invoices allowing you to charge an owner and refund a contractor as a single process. This feature also allows you to vary the two amounts in this transaction if you need to charge more than you refund or vice-versa.

From your Submitted Invoice, you'll see two new Actions options for Authorise: Charge Owner & Refund Contractor and Charge Owner & Refund Contractor. *

These two options work in the same way, but the Authorise: Charge Owner & Refund Contractor option will also mark your Submitted Invoice as Authorised as part of the charge and refund process. 

Within these options, you'll have the ability to charge one of the Vendors or Landlords involved with your invoice, or if your property has more than one owner you can split that charge between all of the Vendors or Landlords involved. For Sales this is a 50/50 split, and for Lettings it will follow the split of ownership you've set in the Owners section on your chosen property.

For the refund part of this process, you're able to leave the Refund Amount field empty if you'd like to refund the same amount as the charge, or you can override this with a different amount as needed by entering that in the field.

As these are charges and refunds, keep in mind that VAT status will be taken into account, and if the person being charged or refunded is set on a branch with VAT then this will be applied to those amounts.

*Please note: When using the option to 'Authorise: Charge Owner & Refund Contractor', any Amount entered in the Maintenance Job section of your Submitted Invoice will be processed as a deduction in addition to anything charged and refunded as part of this process. To avoid a scenario where your owners have both a Charge and a Maintenance Deduction processed against them, you will need to remove the Amount figure in the Submitted Invoice prior to completing the charge and refund.