Microsoft Word Tips

Microsoft Word Tips

*Screenshots are from Office 365

Shortcuts

• CRTL + A - Selects all content on the page. This can be helpful when wanting to change the font/style or colour of the entire document.
• CRTL + B -Makes the selected/highlighted text Bold. This allows you to accentuate certain bits of text, for example the Advert Header or Price.
• CTRL + C - Copy the selected text onto your clipboard.
• CRTL + I - Makes the highlighted text Italic.
• CRTL + U - Underlines the highlighted text. 
• CRTL + V - Allows you to paste what is in your clipboard into the document.
• CTRL + X - Cuts and copies the selected text out of the document.
• CTRL + Z - Undo your last action - very helpful when creating brochures to quickly undo an action.
• CTRL + F – Find specific sections within a document with word finder. (BONUS TIP: Click the drop-down arrow on the Find menu’s magnifying glass and click Replace to automatically replace a certain word or phrase with a different word or phrase you specify.)
• CTRL + mouse scroll ­¯ - Quickly zoom in and out to save eye strain or for close up details
• CTRL + Backspace – This is an extremely useful tip to avoid pecking at the keyboard to delete text or hold down backspace and delete too much. Place the cursor after the word you want to delete.
• CTRL + SHIFT + 8 – This will allow you to see hidden characters (hard returns, soft returns, tabs, spaces)

 Please see here for more information on Keyboard Shortcuts

 Using Text Boxes

Occasionally you might want to insert a text box into your document. Adding a text box allows you the ability to easily move text around a document.

Text boxes are treated the same way a shape is, you will be able to add different types of effects along with changing the shape.

You will also be able to format the text differently within the text box, allowing you to justify the text to the top, middle or bottom of the box, along with adding 3D effects if you would like to.

Text boxes don’t have to be visible; you can choose to have no outline.

Right click on your text box and a menu will appear > Format Object

A pop out menu will appear on the left-hand side

Using Tables

Tables can be very useful tools and are used for multiple different things. For example, if you want to display content perfectly aligned a table is a great way to do this.

For more information on using Tables with your documents please see the following link 

Adding Tags to a Tenancy Agreement

Using Page Breaks

Word has several different types of breaks that you can insert into your document to change the layout. Each break serves a different purpose and can have a different affect to the document.

A page break will allow you to push your cursor down onto the next page before reaching the end of the page.

A section break is used for different purposes, this will create a barrier between parts of the document for formatting purposes. A column break will split the text into columns where you have inserted this.

You will need to click into the ‘Layout’ tab on the ribbon bar and then click breaks, this will display a new pop out menu with selections as shown below.